Congratulations and thank you for saying, "Yes, I can!"
Serving as president of a PTA includes the responsibility to lead that PTA toward specific goals chosen by its members. The goals must be consistent with the policies and purposes of the PTA. The president is the presiding officer and the official representative of the association.
Duties of the President
To ensure a successful term of office, certain responsibilities begin as soon as new officers are elected...
Click Here for a printable version.
Access the President Tool-Kit Here. A must-have PTA Leaders Planning Materials and Guides
Unit/Council Standing Rules and Bylaws, just the mention of these will bring moans, groans and shrieks to the toughest PTA members. Fortunately, units and councils no longer have to write their own bylaws thanks to the Uniform Unit and Council Bylaws. However, the need still exists for all Kansas PTA/PTSA Units and Councils to create their own individualized Standing Rules.
National PTA Diversity & Inclusion Policy
"...When PTAs respect differences yet acknowledge shared commonalities uniting their communities, and then develop meaningful priorities based upon their knowledge, they genuinely represent their communities. When PTAs represent their communities, they gain strength and effectiveness through increased volunteer and resource support."
Social Media and PTA
Social media is a powerful tool for individuals to join together, share content and ideas, and engage in open conversation. In order for social media to be successful, PTAs must be committed to supporting honest, transparent and knowledgeable dialogue. Social media can be used for a variety of reasons over a multitude of channels. For PTAs, social media is well-suited for:
- Sharing information that is relevant to your members’ needs and interest.
Raising awareness of education and child-related issues and supporting advocacy efforts and partner initiatives.
Raising interest and participation in your PTA events, programs and initiatives.
Effective Communication & Event Promotion
Because families receive their information in different ways, PTA should use any and all tools of communication available. Be current, consistent, and proofread before distribution. PTA Presidents and/or other Board members should have access to anything online as a back-up. No one person alone should have private access, in case someone else needs to help distribute information...
It is critical that you keep your members apprised of the work that PTA is doing and how they can play a part. This guide shares tips and best practices to effectively share messages with fellow PTA members, school staff and administrators, community members, and the media.
Successfully promoting your event or project is KEY!
The front office staff is happy to assist parents. However, last minute request put unnecessary pressure and strain on everyone.
Make sure your PTA board chairs & representatives know the plans...
Working with your Principal
Working with your Principal is the major means to a successful year. Here are some ideas to get the year off to a great start:
- Host a Welcome Night introducing the Principal.
Invite the Principal and Teachers to become PTA Members.
Ensure to include the Principal in developing the PTA's plan of work.
Make the Principal-Parent dialogue visible.
Work together networking to establish community partnerships.
Coordinate fundraisers tied specifically to your Principal's goals or for all school relevance.
Nominate your school, Principal & Teachers for awards.
Encourage two-way messaging.
Promote health & nutrition in your school.
Working with your Principal, invite community groups and youth-service organizations to your school.
Other Useful Information
PTA President Tool Kit (log in info required)
No later than May 1
PTA Important Deadline Dates Submit New Officers to SMAC PTA (on-line)
As soon as the new officers are elected, but no later than September 30
Submit New Officers Form (on-line) to KS PTA
(must submit to receive on-line Officer Resource information)
Submit Standing Rules to State
(also submit anytime a change/update occur)
No later than September 1
Proof of Liability Insurance to SMSD
Submit 1st Membership Dues & Members Names/Emails roster to KS PTA (roster template located at kansas-pta.org on right side bar)
SMAC Dues & Clothing Exchange Donation
No later than September 15
Annual Audit completed & submitted to State
IRS 990 Form filed with IRS and submitted to State
Submit Membership Dues & Members Roster
be a Unit in Good Standing
It is very important to adhere to the PTA guidelines in order for your unit to maintain it's 501c3 status, for your children and Units to participate in any state or national programs (Citizenship contest, Reflections contest, School of Excellence, etc), and to maintain your PTA levels.
Ensure KS PTA receives a copy of your most recent Standing Rules each year no later than October 1.
Additionally, a new copy should be forwarded each time you make a change
Ensure your treasurer conducts the yearly audit prior to turning the books over to the next year's treasurer and promptly forwards to KS PTA. Must be received no later than August 30.
Ensure your treasurer submits membership dues and membership roster (with email addresses) to KS PTA MONTHLY, beginning with September 1.
Ensure your 990 is submitted to the IRS no later than November 15 and is promptly forwarded to KS PTA.
Ensure SMAC Dues is submitted - Due no later than September 15
Renew liability insurance and submit a copy of certificate, naming SMSD as additional insured, to firstname.lastname@example.org. Due no later than September 1st.